Cotgrave Town Council
Your Council - Meeting dates and related documents.
Town Guide - services, facilities and resources available to residents.
Latest news - news from Cotgrave Town Council, and links to local news web sites.
Contact the Council - contact details for the Town, Borough and County Councils.
Links - other web sites of interest to Cotgrave residents.
Town Plan - find out more about Cotgrave's Town Plan.
Cotgrave Futures - find out about Cotgrave Futures Connections Newsletter - view latest edditions

      FREEDOM OF INFORMATION PUBLICATION SCHEME FOR COTGRAVE TOWN COUNCIL

Information available from Cotgrave Town Council under the Model Publication Scheme

Classes of Information How the information can be obtained Cost
Class 1 - who we are and what we do Hard Copy and Website  
Who's on the Council and its Committees Hard Copy and Website Free
Contact details for Parish Clerk and Council Members (named contacts where possible with telephone and email address (if used) Hard Copy and Website Free
Location of main Council Office and accessibility details Hard Copy and Website Free
Staffing Structure Hard Copy and Website Free
Class 2 - What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum.(2007-08)

Hard Copy and Website  
Annual Return form and report by auditor Hard Copy and Website 20p per sheet
Finalised Budget Hard Copy and Website Free
Precept Hard Copy and Website Free
Financial Standing Orders and Regulations Hard Copy and Website 20p per sheet
Grants given and received Hard Copy and Website Free
List of current contracts awarded and value of contract Hard Copy 20p per sheet
Members' allowances and expenses Hard Copy and Website Free
Class 3 - What our priorities are and how we are doing. (Strategies and plans, performance indicators, audits, inspections and reviews) Hard Copy and Website  
Town Plan (current and previous year as a minimum) Website Free
Annual Report to Parish Meeting (Current and previous year as a minimum Hard Copy and Website 2.00
Quality Status Hard Copy Free
Class 4 - How we make decisions (decision making processes and records of decisions).

Current and previous year as a minimum

Hard Copy and Website  
Timetable of meetings (Council and committee/sib-committee meetings and parish meetings) Hard Copy and Website Free
Agendas of meetings (as above) Hard Copy and Website Free
Minutes of meetings (as above) - NB this will exclude information that is properly regarded as private to the meeting. Hard Copy and Website 20p per sheet
Reports presented to Council meetings - this will exclude information that is properly regarded as private to the meeting Hard Copy 20p per sheet
Responses to consultation papers Hard Copy Free
Responses to planning applications Hard Copy Free
Bye Laws Hard Copy 20p per sheet
Class 5 - Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Hard Copy  
Policies and procedures for the conduct of council business:

Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct adopted 16.5.07
Health and Safety

Hard Copy

 

 

 
Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services
Equality and diversity policy
Recruitment policies for handling requests for information

 

Hard Copy 20p per sheet
Complaints Procedures (including those covering requests for information and operating the publication scheme) Hard Copy Free
Information security policy Hard Copy Free
Records management policies (records retention, destruction and archive) Hard Copy Free
Data Protection policies Hard Copy Free
Schedule of charges (for the publication of information) Hard Copy Free
Class 6 - Lists and Registers Hard Copy - some information may only be available by inspection.
Any publicity available register or list Inspection Only Free
Assets Register Inspection Only Free
Register of members' interests Refer to Rushcliffe Borough Council Free
Register of gifts and hospitality Refer to Rushcliffe Borough Council Free
Class 7 - The services we offer (information about the services we offer including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Hard Copy and Website Free
Burial grounds and closed churchyards Not Applicable  
Village Hall Not Applicable  
Parks, playing fields and recreational facilities Hard Copy Free
Seating, litter bins, clocks, memorials and lighting Hard Copy Free
Public Conveniences Not Applicable  
Agency agreements Parish Paths  
A summary of services for which the council is entitled to recover a fee together with those fees. Not Applicable  
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised on the lists above.
   
     
Note: Clerk's notes of Meetings are kept for 1 year only.    
     

 

 

 

 

   


Your Council :: Town Guide :: Latest News :: Contact the Council :: Links