COTGRAVE TOWN COUNCIL
FOR THE YEAR ENDED
31ST MARCH, 2013
1. Council Information
2. Statement of Responsibilities
3. Notes to the accounts
7. Income and Expenditure Account
Chairman of Council
Councillor Ian Shaw
Vice Chairman of Council
Councillor Sarah McGinley
Victor Allison (resigned
Richard Butler (N) (B)
Dean Daws (resigned 27/3/13)
Lisa Daws (resigned 27/3/13)
Bryan Tansley (B)
(B) indicates a member of Rushcliffe Borough Council
(N) indicates a member of Nottinghamshire County Council
Mrs Julie Stephenson
Cotgrave Leisure & Enterprise Centre, Woodview, Cotgrave, Nottingham,NG12 3PJ
Telephone 0115 989 3876, Fax 0115 989 0439
- E Mail
Grant Thornton UK LLP, 4th Floor, Royal Liver Building, Liverpool, LS3 1PS
Mrs K Knight
Co-Operative Bank Plc, 4-5 Exchange Walk, Nottingham, NG1 2NX
Statement of Responsibilities for the Statements of Accounts
31st March, 2013
The Councilís Responsibilities
The Council is required:
to make arrangements for the proper administration of its financial affairs
to ensure that one of its officers has the responsibility for the administration of those affairs and to secure economic, efficient and effective use of resources and safeguard its assets.
At this Council the Responsible Finance Officer is Andrew Neale - RBS Software
The Finance Officerís Responsibilities (RFO)
The RFO is responsible for the preparation of the Councilís statements of accounts in accordance with Section 151 of the Local Government Act 1972 to present fairly the financial position of the Council at 31st March, 2013 on an income and expenditure basis.
In preparing the statement of accounts, the RFO has:
selected suitable accounting policies and then applied them consistently
made judgements and estimates that were reasonable and prudent, and complied with the code.
The RFO has also:
kept proper accounting records which were up to date, and
taken reasonable steps for the prevention and detection of fraud and other irregularities.
Further information about the accounts is available from the Town Clerk, Council Offices, Cotgrave Leisure Centre, Woodview, Cotgrave, Nottingham, NG12 3PJ, Tel: 0115 989 3876, E Mail: or visit web site:
This is part of the Councilís policy of providing full information about its affairs. Interested members of the public have a statutory right to inspect the accounts before the audit is completed. The availability of the accounts for inspection is advertised on the local notice boards.
Cotgrave Town Council
Notes to the Accounts
For the Year Ended 31st March, 2013
Assets listed are those of a value greater than £1,000 except those of a nominal value.
a) PA System.
b) Community Assets
The assets listed under community assets are assets which have no determinable
commercial value and therefore have been included at nil values in accordance with
CIPFA Accounting Guidance Section 4.9.4.
Grassmere Play Area
Broadmeer Play Area
Woodview Play Area
The Green Play Area
Ring Leas Play Area
Allotments at Burhill and land on north side from Burhill to the allotments
Allotments at Forest Close
Playing Fields (Maddison Park) around Leisure Centre
Teen Shelters on the Green
Arthur Ridley Sportsground
Play equipment at various locations
Cash Machine Housing at Shopping Centre (agreement between Cotgrave Town Council and
c) Other Assets
The following assets reflect their insurance valuations:-
Cotgrave Futures Community Building 960,242
Office Contents 5,540
Civic Regalia 1,826
Garage specified items 6,254
A detailed inventory is available for inspection at Council`s offices.
At the close of business on 31st March 2013, there were no loans outstanding.
3. Debts Outstanding
At the end of the year there were no debts outstanding
4. Earmarked Reserves Balance at year end
Election Reserves 3,846.00
Community Reserves 32,299.00
Play Equipment Contingency 5,000.00
Play Equipment Replacement 15,000.00
Parish Paths 874.00
Town Plan 3,809.00
Programmed Projects 23,228.00
Youth Council 2,000.00
New Premises 75,000.00
Play Space 3,166.00
CCTV Digital Recorder 7,000.00
4.1 The next election is due in 2015.
4.2 At the Council Meeting held on 11th January 2012, Council agreed at Finance and General Purposes its reserves. This was done to
ensure that council could withstand any unanticipated items of expenditure whilst maintaining a minimum level of reserves and to ensure that Councilís play equipment continues to be maintained to the highest standard. Councilís revised financial regulations require a minimum Community Reserve of £30,000.
4.3 Council required a play equipment contingency fund of £5,000.
4.4 £15,000 was set aside for play equipment replacement.
4.5 Council has adopted a 'wish list' of those projects which will form the basis for Cotgrave's future planning. The level of funding currently
allocated to it is £23,227.84.
4.6 The Town Council is working in partnership with local youth organisations with a view to eventually establishing a Youth Town Council.
Cotgrave Futures Trustees Cotgrave Futures Peppercorn
B Council as tenant
Property Rent pa Term
Coal Industry Social Welfare Arthur Ridley Sportsground 773.87 125 years
Organisatiaon (CIWSO) Rent to be reviewed in
Coal Industry Social Welfare Cotgrave Futures building 40.01 50 years (Rent review due every 5 years)
Organisation (CISWO) and multi play area (11.12.01-10.12.51)
Rushcliffe Borough Council Grassmere Play area 275.00 25 years
Rushcliffe Borough Council Ring Leas Play area 265.00 25 years
Rushcliffe Borough Council The Green 275.00 25 years
Rushcliffe Borough Council Broadmeer Play area 40.00 25 years
Rushcliffe Borough Council Forest Close Land for allotments 35.00 25 years
6. Section 137 payments
Section 137 of the Local Government Act 1972 enables the Council to spend up to the
product of £6.80 per head on the electoral roll as at 1st April 2012/13 for the benefit of the people
in the area on activities or projects not specifically authorised by other powers.
7. Other grants £
Fireworks Display 1,600
Royal British Legion 100
Cotgrave Futures 6,000
Scout & Guide Hall 200
Positive Futures 1,500
8. Agency Work
In 1996 Cotgrave Town Council made an agreement with Nottinghamshire County Council, in the Parish Paths Partnership Scheme
whereby Nottinghamshire County Council , as Highways Authority, has granted financial assistance to this Council to undertake
minor maintenance work on the local path network. This agreement was renewed in March 2004.
The aim of this agreement is to establish a partnership between Nottinghamshire County Council and the Town Council to
harness and co-ordinate local resources and skills with the assistance of grant aid from Nottinghamshire County Council
with the intention of opening up, repairing and maintaining public rights of way in the area of Cotgrave.
Currently £873.96 is held in reserve.
The Town Council also carries out grass cutting on behalf of the Highways authority and the agents for the Shopping Centre. During 2021-13 Council received £4060.54 income from grass cutting.
9. Advertising and Publicity
The following payments were made.
Council produced and delivered four newsletters during the year at a cost of £6130.56
10. Contingent liabilities
At the end of the year there were no grounds for allowing for such contingencies.
During 2012/13 the Council paid an employerís contribution of £9,815.35 representing
18.2% of the employees` pensionable pay into Nottinghamshire County Councilís pension